A Company Secretary plays a crucial role in ensuring your business complies with Malaysian corporate laws and regulations. Appointing the right Company Secretary is essential for smooth operations, legal compliance, and corporate governance.
In Malaysia, every Private Limited Company (Sendirian/Berhad/Sdn. Bhd.) must appoint a licensed Company Secretary registered with Suruhanjaya Syarikat Malaysia (SSM). But with so many options available, how do you choose the best Company Secretary for your business?
This guide will walk you through the key factors to consider, legal requirements, and how Amaze Advisory can assist you in selecting the right Company Secretary for your business.
1. Why Do You Need a Company Secretary in Malaysia?
Under the Companies Act 2016, all Sdn. Bhd. companies must appoint a qualified Company Secretary within 30 days of incorporation. The role of a Company Secretary includes:
- Ensuring compliance with Malaysian corporate laws.
- Filing statutory documents with SSM (Annual Returns, Audited Financial Statements, etc.).
- Maintaining company records, including registers and minutes of meetings.
- Advising directors on corporate governance and compliance matters.
- Facilitating Annual General Meetings (AGM) and Board Meetings.
Failing to appoint a qualified Company Secretary can lead to penalties and non-compliance issues, which may affect your company’s operations. Amaze Advisory offers qualified and experienced Company Secretaries to ensure your company complies with all regulatory requirements.
2. Key Factors to Consider When Choosing a Company Secretary
(A) Qualification and Licensing
Ensure that the Company Secretary is licensed and registered with SSM.
A Company Secretary in Malaysia must be:
- A member of a professional body (e.g., MAICSA, MIA, MICPA, Malaysian Bar).
- Or a licensed individual approved by SSM.
Amaze Advisory offers qualified and experienced Company Secretaries to ensure your company complies with all regulatory requirements.
(B) Experience in Corporate Compliance
- Choose a Company Secretary with experience in handling different business sectors and both domestic and foreign clients.
- They should be knowledgeable about Malaysian corporate laws and able to provide accurate advice.
- They must stay updated with regulatory changes and amendments to the Companies Act.
Amaze Advisory has a team of seasoned Company Secretaries with expertise in corporate governance and compliance across various industries.
(C) Responsiveness and Efficiency
- A Company Secretary must be responsive to deadlines for regulatory filings.
- They should provide prompt support and clear communication for company matters.
- They must be accessible and proactive in reminding you of important deadlines.
With Amaze Advisory you get a dedicated Company Secretary who ensures timely compliance and efficient handling of corporate affairs.
(D) Digital Capabilities and Online Support
- The best Company Secretaries offer digital services such as digital signature and online filing with SSM.
- Look for firms that provide secure digital platforms for document management and corporate governance.
Amaze Advisory offers digital-enabled corporate secretarial services, allowing you to manage statutory compliance conveniently from anywhere.
(E) Cost-Effectiveness and Transparent Fees
- Compare pricing among different Company Secretaries.
- Ensure that the fees cover essential services such as annual returns filing, resolutions drafting, and advisory.
- Avoid hidden charges—opt for a provider with transparent pricing.
Amaze Advisory offers competitive pricing for comprehensive Company Secretarial services with no hidden fees.
3. What Services Should a Good Company Secretary Provide?
A reputable Company Secretary should offer:
- Company incorporation services – Helping you set up an Sdn. Bhd. seamlessly.
- Annual return filing with SSM.
- Board and shareholder resolution drafting.
- Change of company particulars (directors, shareholders, registered address).
- Corporate governance and advisory services.
- Deregistration or closure of companies.
4. How Amaze Advisory Can Help
At Amaze Advisory, we provide end-to-end business setup solutions, including:
- Company Incorporation, Company Secretary and Nominee Services
- Accounting & Financial Advisory
- Tax & Advisory
- Payroll Outsourcing
- Employer of Record (EOR)
- Immigration & Global Mobility
Get Started with Amaze Advisory Today!
Phone: +6013-284 7678 / +6013-323 7678
Website: www.amazeadvisory.com
